As part of the Preston community, we are excited to make our building available to other district and community groups. We want to make the process for arranging, using, and cleaning the building as simple as possible, so if you have any questions about anything that follows, please let us know.
Making a Reservation
In-District Reservation Requirements
There is no fee for in-district reservations, although supervision and basic cleanup are expected as outlined later on this page. The district athletic director must approve all in-district reservations to confirm their district affiliation, as it waives the need for liability insurance.
Community Reservation Requirements
Community reservations require proof of $500,000 liability insurance, which can be purchased from most insurance agencies. In addition, this Building and Facilities Waiver of Liability and Indemnity Agreement must be completed and signed by both the renter and the building administrator.
For community reservations, a custodian must be on hand to open the building, oversee and respond to all needs during the rental, and then ensure the building is cleaned and locked afterward. This is charged at a rate of $15/hour, and will be paid by the renter directly to the custodian, with contact information to be provided at the time of rental.
In short, community reservations require:
An Online Reservation Request
Proof of Insurance
A Signed Liability Waiver
Rental fees (utilized to pay custodian, utilities, etc.)
Request a Reservation
Please note that this does not confirm your reservation. You will be contacted by the office once all required information has been provided and the building has been scheduled.
Please include all of the following in your reservation request:
Name of Group or Organization, Dates and Times of Reservation, Description of Activities to Take Place, Estimated Number of Attendees, Name of Responsible Individual, Phone Number, Email Address, and which Rooms you need.
We maintain a online calendar of building reservations that can be seen below, so feel free to check before coming to see if the building has already been reserved. If it’s not on the calendar, we don’t know about it. Please check the calendar after reserving to ensure we’ve gotten the information entered correctly and you're on the calendar.
If you will be using the building in-district, we will need to schedule a custodian to open and close the building, and to do the deeper cleaning after an event. For school-day events, we usually have a custodian on hand until 7pm. Beyond that or for events on days when school is not in session, we will need to confirm someone will be able to lock up and clean up. In all cases, the building must be supervised until all students have gone. In addition, basic sweeping and picking up trash is expected. In the case of major spills, cleaning supplies are located in the gym closet.
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